Privacy Policy (Central Oregon SHRM) 

Effective Date: February 6, 2026

Central Oregon SHRM (“we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what we collect, how we use it, and the choices you may have regarding your information.

1) Information We Collect

We may collect the following types of information when you interact with our Wix website, register for events, or contact us:

Information you provide directly

• Name

• Email address

• Phone number (optional)

• Employer/organization (optional)

• Event registration details (e.g., attendance selections, dietary/accessibility requests)

• Messages you submit through contact forms

Information collected automatically

• IP address and general location (city/state)

• Browser and device information

• Pages visited and actions taken on our website

• Date/time of visit and referring website

• Cookies and similar tracking technologies (see Section 6)

2) How We Use Your Information

We use the information we collect to:

• Respond to inquiries and communicate with you

• Manage event registrations and event communications

• Send chapter updates, newsletters, and announcements (you can opt out anytime)

• Improve our website and understand visitor engagement

• Maintain security, prevent fraud, and protect our systems

• Comply with legal obligations and enforce our policies

3) How We Share Your Information

We do not sell your personal information.

We may share information only in these situations:

• Service providers that help us operate our website and communications (e.g., Wix and integrated tools for forms, email distribution, and analytics). These providers are expected to use your information only to provide services and to protect it.

• Legal and safety reasons if required to comply with law, respond to lawful requests, protect rights and safety, or prevent fraud.

• With your consent when you request or authorize information sharing.

4) Payments

Central Oregon SHRM does not collect payments on this website. If payments are required for any event or service, we will direct you to an approved third-party method or platform, which will have its own privacy practices.

5) Data Retention

We keep personal information only as long as needed for chapter operations (such as communications and event administration), and then we delete or anonymize it when it’s no longer necessary.

6) Cookies and Analytics

Our Wix website may use cookies and similar technologies to function properly and to help us understand how visitors use the site (for example, through analytics features available in Wix or connected services).

You can control cookies through your browser settings. If you disable cookies, some site features may not work as intended.

7) Your Choices

You may:

• Opt out of emails by using the “unsubscribe” link in our messages (when available) or by contacting us directly.

• Request access, correction, or deletion of your information by contacting us (see Section 10). We will respond consistent with applicable laws and operational needs.

8) Children’s Privacy

Our website is not intended for children under 13, and we do not knowingly collect personal information from children under 13.

9) Security

We use reasonable administrative, technical, and organizational safeguards to protect personal information. However, no method of transmission or storage is 100% secure, so we cannot guarantee absolute security.

10) Contact Us

If you have questions about this Privacy Policy or your personal information, please contact:

Central Oregon SHRM
Email: [your chapter email address]

11) Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised “Effective Date.”